Cities, school districts, and colleges may be able to purchase from Pace without going through a formal bid process.
Pace Systems holds cooperative purchasing contracts through TIPS, sells through an OMNIA Partners contract held by Promark Technology, and serves Illinois public universities through IPHEC. These contracts have already been competitively awarded, so members can typically purchase through them without running their own bid. We also respond to public bids, and organizations outside these cooperatives can buy from us directly with a purchase order or purchasing card. Not sure which option fits? Contact us and we’ll help you find the simplest path.
- TIPS
- 230105 for technology, 260202 for security systems
- OMNIA Partners
- Contract 01-169, through Promark Technology
- IPHEC
- Illinois public universities: computers, networking, AV and software
- Pay by
- Purchase order, purchasing card or credit card
- Ships to
- Anywhere in the US
- Delivered by Pace
- Our fleet services the greater Chicagoland area
Available contracts
4 Cooperative Contracts to Skip the Bid
Cooperative contracts are competitively bid up front, so members can buy through them without going out to bid themselves.
Your own purchasing policies and dollar thresholds still apply, so it’s worth confirming with your procurement office before relying on a cooperative contract.
- TIPS 230105
- TIPS members can purchase technology products and services from Pace through this contract.
- TIPS 260202
- TIPS members can purchase security systems, products, and services through this contract, with installation by our own technicians throughout the Chicago area.
- OMNIA Partners 01-169
- OMNIA Partners members can purchase technology products from Pace through this contract, which is held by Promark Technology.
- Illinois public universities IPHEC
- It’s available exclusively to Illinois public universities and covers computers, networking, audio-visual, and software.
Buying on a contract
Three Steps to Buy on Contract
The contract name appears on both our quote and your purchase order, so the paperwork matches when your office files it.
- 01
Membership
To buy through TIPS or OMNIA Partners, your organization needs to be a member. IPHEC is limited to Illinois public universities. TIPS and OMNIA Partners both offer free membership to eligible public agencies, so if you haven’t joined yet, it’s worth reaching out to them.
- 02
The quote
Name the contract in your request, and we’ll include it on your quote. Once you place the order, it will show in the Pace Hub as well.
- 03
Your purchase order
Make your purchase order out to Pace Systems, Inc. and name the contract on it, so that it matches our quote.
Other ways to buy
A purchase order, a purchasing card or a credit card works without any contract.
If your office doesn’t belong to TIPS or OMNIA Partners, or the order is under your bid threshold, you can buy from us the way you buy anything else.
Purchase order
Write your purchase order against our quote, since the quote already says in writing what is included and what isn’t.
Purchasing card or credit card
We also accept purchasing cards and credit cards, if paying by card is easier for your office.
Businesses
Business customers can purchase on credit terms, which we set when your account is opened.
A public bid
We respond to public bids and RFPs from school districts, colleges, cities, and other public agencies. If your purchasing rules require a formal bid, we’d welcome the chance to respond.
A second quote
If your file needs more than one quote, we’ll send a second one within one business day.
Vendors
One quote can cover devices, network gear, security and AV.
We sell HP, Dell, Lenovo, Apple, Microsoft and more, along with the carts, power and peripherals that go with them, so an order that mixes several vendors still comes as one quote and one order.
Laptops, desktops and software
Elite Partner
Silver Certified Partner
Virtualization
Silver Solution Advisor
Professional Solution Provider
Switches, access points and firewalls
Select Certified Partner
Security systems
Solution Gold Partner
Certified Partner
Gold Partner
Memberships
Corporate Member
Member
Delivery
Local delivery across Chicagoland by our own fleet, with nationwide shipping through trusted carriers
If an order needs no setup, it ships straight to you from the vendor or the distributor.
Orders that we set up go through our configuration lab in Naperville first, and then our trucks bring them to you around Chicago, while everywhere else they ship with a carrier.
If your site isn’t ready for installation yet, we’ll store your equipment until it is. You can see everything we’re holding for you in the equipment register in the Hub.
The Pace Hub
Every account comes with the Pace Hub, at no charge.
The Hub shows where every order stands, along with everything else on your account, so your team can check status anytime without picking up the phone.
01
A store with your pricing
The store shows your contract pricing, current stock, and manufacturer specifications, plus lower-cost equivalents, so you can compare options before you order
02
Quotes you already hold
Upload a quote as a PDF, a spreadsheet or a photograph, and once AI has read the lines, your account manager checks every one of them by hand.
03
The contract on quotes and orders
Every quote and order in the Hub shows the cooperative contract it falls under, when applicable.
04
Every order, tracked
Follow each order from “Not shipped yet” to “Delivered.” The Hub also records the serial number of every item that arrives.
05
Your equipment, stored until you’re ready
The equipment register shows what’s been delivered and what we’re holding for you until you’re ready.
06
Two-step verification
Every user signs in with two-step verification, either on a computer or from a phone’s home screen.
Documents for your records
Your customer file can be complete the day you ask.
If your purchasing office is setting up your account with us as a customer, ask for any of them on the contact form or call 630-395-2260.
- W-9 and certificate of insurance
- Request them today, receive them today
- MBE Certifications
- Certified by the National Minority Supplier Development Council (NMSDC) through the Chicago Minority Supplier Development Council, and by the State of Illinois Business Enterprise Program (BEP).
- Legal name
- Pace Systems, Inc., 2040 Corporate Lane, Naperville, IL 60563
- E-Rate SPIN
- 143033722
- SAM.gov UEI
- FGKTDUUD7TG8
Questions
Common Questions From Purchasing Offices
What cooperative contracts can a city use to buy from Pace?
If your city belongs to TIPS, it can buy from Pace on contract 230105 for technology and 260202 for security systems, and if it belongs to OMNIA Partners, it can buy on contract 01-169 through Promark Technology. IPHEC is only for Illinois public universities, so a city that isn’t in TIPS or OMNIA Partners would run a bid that we can answer, or send us a purchase order.
Is it free to join TIPS or OMNIA Partners?
Both programs say joining is free for eligible public bodies, such as cities, counties, school districts and public colleges. We recommend asking TIPS or OMNIA Partners how to join, and checking your purchasing rules at the same time so you know what a contract lets your office skip.
Can we pay by purchase order, purchasing card or credit card?
We take purchase orders written against our quote and accept purchasing cards and credit cards, and a business with an account at Pace can buy on credit terms instead.
Can Pace answer our bid or RFP?
We respond to public bids and RFPs from school districts, universities, municipalities, and other public agencies. If your office is issuing one, we’d welcome the chance to respond.
Can Pace send a W-9, an insurance certificate and MBE certificates?
We send all of them the same day you ask. Our legal name is Pace Systems, Inc., at 2040 Corporate Lane, Naperville, IL 60563, and our SAM.gov UEI is FGKTDUUD7TG8, in case your vendor form asks for it.
Does Pace ship outside Illinois?
Yes, we ship anywhere in the US. Orders go out by carrier, and you can track them in the Pace Hub. In the Chicago area, our own trucks handle delivery. If your site isn’t ready for installation yet, we’ll store your equipment until it is.
Next step
Name your contract when you send Pace your list.
If it’s made up of standard items, we usually quote it the same business day, and the quote names the contract so your purchase order can match it.